As businesses pursue a more mobile approach to productivity, powerful collaboration tools are increasingly necessary. While cloud collaboration can, and does, cut costs dramatically for many companies, the necessity of collaboration moves beyond simplistic budgetary aspects of running a company and managing collaborative data.
For businesses of all sizes, SharePoint is the de facto platform for managing content within an organization, but the value of SharePoint moves beyond collaboration. In this post, we’ll talk about four major ways your company can use SharePoint to gain more of that competitive edge you may be after.
Five Ways Businesses Can and Should Use SharePoint
- Collaboration: While SharePoint has many more uses than collaboration, that is its most valuable asset. Using SharePoint collaboration tools means much more than simply working together on a text document. You can easily implement cloud storage, video conferencing and project management. In the latest release of SharePoint, Microsoft significantly upgraded the program’s administrative and authoring privileges. The new SharePoint makes it easier to manage branding, identity and marketing collaboration throughout the company, but it may be too early to tell just how vast these improvements actually are.
- Real-time Document Development: Developing business documents is tricky, especially if your company is managing hundreds of employees. SharePoint lets you manage version histories in policy and employee-specific documents. You can assign authoring privileges to select members of your HR team or executives overseeing HR.
- Content Management: SharePoint also allows you to manage Web content intended for end users. This is closely married to the collaboration of SharePoint, as you can assign project managers and administrators to oversee any content management projects. In fact, SharePoint 2013 has seen some significant improvements in this area. Much of the interface design of the new SharePoint makes the process of managing web content a lot simpler than in previous versions.
- Streamline IT and Development Processes: Another use for SharePoint is far more technical, especially if your company is in charge of developing high-performance mobile or Web applications. You can easily test and deploy applications within SharePoint without missing a beat or experiencing downtime, since you can allocate a bulk of the SharePoint processes to a cloud server.
- Project Management: If you’re working on a huge project involving dozens of employees, SharePoint is a natural fit for management. All files can be stores in a shared directory accessible — and editable — only to team members. You can create a project dashboard where everyone can quickly see important details about the project, like due dates, milestones and project leads.
Boost your Competitive Edge by Making Life Easier
Streamlined business processes — whether collaborative, IT or administrative in nature — increase your competitive edge. At the core of the cloud, this is prime motivator that allows businesses to move from on-premise applications to cloud-based collaboration and content management solutions. Cloud providers are more aware of this than ever, which is why we’re likely to see more platforms like SharePoint make their way into the cloud.